Presenter Guidelines

If you are scheduled to present an oral or poster presentation at the Canadian Society for Biomechanics conference, please take note of the information below.

Presenter Guidelines

Individual Oral Presentation Guidelines

All individual oral presentations are 10 minutes in length plus two (2) minutes time for Questions and Answers. There will be a session chair who will advise you of the time remaining during your presentation, kindly observe the time restrictions out of respect for other presenters.

The meeting room will be equipped with:

  • Windows based PC with the latest version of Microsoft PowerPoint

  • Projector and screen (please use 16:9 slide ratio)

  • Lectern microphone

  • Laser pointer and slide advancer

The provided laptops will support versions of Microsoft PowerPoint and files saved to Adobe Acrobat.  If you use a Mac, please ensure your file is saved as a PC version or as a pdf.

Please note, it is mandatory that all presenters use the provided laptops.  Presenters are not able to use their own laptops or other devices.

Presenters are to bring the final version of their presentation, and any necessary additional files, on a USB drive to be uploaded to the presentation laptop. Presenters will be provided with a date/time to upload and test their presentation once the final program is confirmed.  It is required that presenters upload their presentation, and any relevant audio and/or video files, during the scheduled upload time.  Additional USB drives will be available in the meeting room should you not have one.  If you require further support, please contact us via email one week before the meeting at csb@podiumconferences.com to arrange a different method.

Presentations will be saved to a folder on the desktop of the presentation laptop for the date and session they have been assigned.  Should audio and/or video be part of the presentation, the audio/video file must be included in the session folder as streaming using the provided Wi-Fi is not recommended due to buffering and file size needs.

Please test your presentation in advance to ensure that all slides/images/videos are working properly.  All videos should be embedded in your presentation and not rely on internet strength to stream.

Symposium Presentation Guidelines

Each symposium is scheduled for the duration of the session it is assigned.  Kindly ensure that there is ample time for audience participation and discussion during the scheduled symposium time.

The meeting room will be equipped with:

  • Windows based PC with the latest version of Microsoft PowerPoint

  • Projector and screen (please use 16:9 slide ratio)

  • Lectern microphone

  • Laser pointer and slide advancer

The provided laptops will support versions of Microsoft PowerPoint and files saved to Adobe Acrobat.  If you use a Mac, please ensure your file is saved as a PC version or as a pdf.

Please note, it is mandatory that all presenters use the provided laptops.  Presenters are not able to use their own laptops or other devices.

Presenters are to bring the final version of their presentation, and any necessary additional files, on a USB drive to be uploaded to the presentation laptop. Presenters will be provided with a date/time to upload and test their presentation once the final program is confirmed.  It is required that presenters upload their presentation, and any relevant audio and/or video files, during the scheduled upload time.  Additional USB drives will be available in the meeting room should you not have one.  If you require further support, please contact us via email one week before the meeting at csb@podiumconferences.com to arrange a different method.

Presentations will be saved to a folder on the desktop of the presentation laptop for the date and session they have been assigned.  Should audio and/or video be part of the presentation, the audio/video file must be included in the session folder as streaming using the provided Wi-Fi is not recommended due to buffering and file size needs.

For cohesiveness and to minimize disruptions during transitions, it is recommended that all members of the symposium load their presentation onto one slide deck.  This is not required but is recommended.

Poster Presentation Guidelines

There are two designated poster sessions, Tuesday & Wednesday. Kindly set up and remove your posters during the allocated poster times so as not to impact other presenters.

Recommended poster information includes:

  • Keep text to a minimum

  • Ensure text is in large font

  • Use graphs, charts and/or tables

  • Ensure contents have a logical flow

  • Make it colourful

The maximum size for your poster is 100x100cm but you do not need to use the full space.  Push pins will be provided for you to adhere the poster to the board.

*Removal of posters at the end of the display period is the responsibility of the author(s).  Posters not removed by the deadline will be removed and disposed of by conference staff.  Please note that the posters will be held at the registration desk until the end of the conference, after which time they will be recycled.

There are two poster sessions, kindly take note of your poster session and the set up/tear down times.  Please note, poster presenters are not required to stand at their poster during the coffee break or lunch, but it is encouraged to have your poster up and be available should someone wish to discuss prior to the scheduled poster session.

Poster Session 1
Tuesday, August 20th

Set up: Between 7:30am – 5:00pm

Session Time: 5:00pm – 6:15pm

Tear Down: Please tear down immediately following the conclusion of the poster session

Poster Session 2
Wednesday, August 21st

Set up: Between 7:30am – 4:45pm

Session Time: 4:45pm – 6:00pm

Tear Down: Please tear down immediately following the conclusion of the poster session